Nebraska Cycling Association

Here's a timeline of when a promoter should be getting their tasks done. This is just a guide so you may have some additional tasks or maybe a task needs to be completed earlier. Use this as a start and make your as needed. Submit any changes or additions that you think should on the list to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

At Least Six Months Before the Race:

• Contact the Nebraska Cycling Association Permit Coordinator (should be make it to the fall event scheduling meeting) 
• Get race listed on calendar(s)
• Obtain sponsors
• Research Race Course
• Seek clearance from any government officials - city, county, and state.
• Apply for Race Permit

At Least Three Months Before the Race:

• Print posters and publicity materials
• Prepare and print race announcement
• Contact to advertise
• Arrange for first aid
• Secure changing facilities
• Hire announcer

At Least Two Months Before the Race:

• Assemble Press Kit
• Mail race announcements
• Notify  local residents of the event
• Confirm appointments of officials with Officials Coordinator
• Solicit course marshals
• Arrange for official car and driver and support vehicles if needed
• Purchase race numbers
• Arrange for PA system

At Least One Month Before the Race:

• Distribute posters and press kits
• Write press release announcements
• Account for Prize Money
• Arrange for all other equipment

Three Weeks Before the Race:

• Meet with your race committee
• Progress report to Permit Coordinator and Officials Coordinator

Two Weeks Before the Race:

• Write and send a second press release with updates
• Write a race program

One Week Before the Race:

• Close pre-registration (this may be the day before)
• Mail press kits
• Meet with staff - race committee and marshals
• Confirm that you have the prize money
• Confirm all equipment
• Notify local authorities that the race will proceed as scheduled and confirm their participation

Day Before Race:

• Survey course
• Set hay bales, cones and barricades where possible 

Race Day:

• Assign a staff menber at attend to the press
• Perform final check of course / finish course setup
• Set up registration tables
• Position marshals - especially near finish area and corners

After the Finish of Each Event;

• Obtain finish sheet from Chief Judge
• Award prizes
• Sweep and clean course  - perform a double mainly for criteriums

After Race:

• Send press release on results

Within 10 Days After Race:

• Make sure results get to USA Cycling
• Collect all media coverage of event
• Update sponsors on the success

Start Planning for Next Year!!!